A + V

Standardization – how to create an AV standard at a university

In today’s world, standardization plays a crucial role in ensuring that we use compatible devices, safe products, and well-functioning systems in our daily lives. It defines common rules and norms that improve cooperation, enhance quality, and increase efficiency across various industries.

In manufacturing, it streamlines production; in medicine, it ensures patients’ safety; and in technology, it enables the integration of different solutions. Standardization is also gaining importance in education, especially in audiovisual (AV) systems, which are the foundation of modern teaching methods. Implementing an AV standard helps create better access to knowledge, efficient communication, and equal learning opportunities.

What is AV standardization in education?

AV standardization in education is a structured approach to designing modern and functional learning environments. It involves defining consistent norms for hardware, software, and integration methods in educational spaces. This includes: compatibility of devices (e.g., projectors, interactive displays, sound systems), audio and video transmission quality and user-friendly operation and ergonomics.

At A+V, we have developed a catalogue of AV solutions for universities, which helps institutions make informed decisions about AV infrastructure.

This catalogue includes ready-made proposals of audio-visual systems for classrooms and educational spaces, tailored to their size and purpose, and detailed descriptions of recommended equipment and its functionalities. This practical tool helps universities choose the right solutions and ensures technology consistency across different campus spaces. It has received positive feedback from our clients, serving as a valuable resource for modernizing academic spaces and adapting them to today’s educational needs.

No AV standard? Expect challenges

A lack of standardized AV systems at universities can cause numerous problems, negatively affecting both teaching efficiency and the institution’s reputation.

Some common issues include:

• Different systems in every classroom, making it difficult for lecturers to use AV equipment efficiently.
• Frequent delays and technical difficulties, leading to frustration among faculty and students.
• Increased workload for IT and AV support teams, as they struggle to manage inconsistent setups.
• Difficult troubleshooting, resulting in longer repair times and higher maintenance costs.

Inconsistent and poorly functioning AV systems can also damage a university’s image, making it less attractive to students and potential applicants. To avoid these challenges, implementing an AV standard is essential.

Benefits of implementing an AV standard at universities

What You gain by investing in AV standardization:

• User-friendly AV solutions, making it easy for teachers and students to operate equipment.
• A unified learning experience, ensuring equal access to technology in all classrooms.
• Enhanced content presentation and engagement.
• Increased comfort for lecturers and students.
• Simplified procurement and project planning.
• Faster and easier staff training.
• More efficient management of technical resources.
• A professional and modern university image.
• Lower procurement and maintenance costs.
• Easier system upgrades and long-term scalability.

European funding for university development

Standardizing AV systems can also simplify the process of applying for EU funding. By defining technology requirements in advance, universities can: speed up the application process, ensure a transparent project budget and increase the chances of funding approval.

Projects based on consistent AV standards are highly rated by funding committees, as they offer better scalability and long-term value. A unified AV infrastructure also allows for better planning of future digitalization projects, ensuring compatibility between new and existing solutions. The National Centre for Research and Development (NCBR) regularly announces new funding programs, including those planned for 2025, which we discuss on our blog.

Key considerations when creating an AV standard in education

When developing an AV standard, universities should consider the following:

• User Needs Analysis

Understanding the needs of both faculty and students is crucial. Surveys and consultations help identify key features and tools needed in daily academic life.

• Defining Classroom Types

Different classrooms serve different purposes, from small seminar rooms to large lecture halls. Each type requires a specific AV setup.

• Selecting the Right Technology

Choosing AV equipment should be based on functionality, compatibility, and ease of use. Future scalability and upgrades should also be considered. Consulting an AV integrator is recommended to ensure access to the latest solutions.

• Training and Support

Regular training sessions and access to educational materials help faculty fully utilize the available tools.

• Auditing and Updating Standards

Technology evolves rapidly, so it’s important to regularly review and update AV standards to keep up with new trends and educational needs.

Practical tips for implementing an AV standard at universities

• Understand the needs of end users (faculty and students).
• Audit the current AV setup and classroom conditions.
• Define room categories to apply the right standards.
• Collaborate with an experienced AV integrator.
• Test available technologies – request a demo or visit showrooms with an AV specialist.
• Plan each stage of implementation carefully.
• Organize workshops with faculty and AV experts.
• Conduct user training for AV system operation.

Standardizing AV systems is an investment that brings measurable benefits, improving both the quality of education and the efficiency of resource management.

Interested in consulting an AV standard for your university? Contact us – we’ll be happy to help!