Modernising the A+V Office in Wrocław

From the beginning, the Townhall space in our office was meant to serve multiple purposes: to make a great first impression on clients, to host internal company meetings, and to serve as an event space.

We removed the former hot desk area, which had been used for quick ad hoc meetings and brainstorming sessions. Those needs are now met in other parts of the office that are better suited for the task.

In a prominent corner of the room, slightly raised and surrounded by guitars, we have added a drum kit, a nod to our passion for music and the after-hours A+V rock band.

What changed on the tech side?

• Two display screens replaced a projector, allowing different content to be displayed independently on each screen.
• A modern video conferencing system with a PTZ camera for better image quality.
• Improved sound system and a Bluetooth audio module for easy, wireless laptop connection.
• Automated settings that adjust the image, sound, lights, and more triggered automatically or with a single tap on the touch panel.
• Stage lighting that creates the right mood for events.
• Intuitive lighting, sound, and presentation management via a keypad and touch panel.

New features in the Lumen and Lux rooms:

• Two independent video conferencing systems in each room. In Lumen, we added Microsoft Teams in addition to the Google Meet setup, giving us greater flexibility for client meetings.
• Display screens instead of a projector – the projector was rarely used and required rearranging the entire room layout. We replaced it with two wall-mounted display screens that better match real meeting scenarios and don’t require any changes to the room setup.
• Acoustic curtains that enhance sound quality.
• New tables that provide more workspace.

Combined Lumen + Lux setup – more possibilities:

• Automatic room merging

For larger events, AV systems in both rooms can be easily linked, thanks to a room division sensor. When the movable wall is opened, the system automatically treats the two areas as one, synchronizing lighting, presentation displays, and AV management.

• Better video conferencing quality

With dedicated camera mounts and additional microphones, remote participants can see and hear everyone clearly in both rooms.

• Easier operation and automation

When the meeting ends and the mobile partition is closed, the system automatically resets to separate the rooms again. Intuitive wall keypads, presence sensors, and touch panels eliminate the need for manual setup every time.

In recent years, we realized we needed to redesign our internal meeting rooms and add new ones, not only to improve comfort but also to fully support the needs of our people in different departments.

• More rooms

Previously, we only had three rooms for team video conferences, and some spaces could not be reserved. Now we have seven, and each room is an individual resource that can be booked using the touch panel at the door or through the calendar system.

• New room: Switch

Created from the former copy room, this cozy space accommodates up to five people for small meetings, video calls, and teamwork. Equipped with a 180-degree conference camera, it is perfect for quick project check-ins and everyday collaboration.

• Chillroom with hybrid meeting function

The chillroom is a space for fun, relaxation, and informal meetings. After the update, it is a cozy room with a sofa and armchair, keeping its casual vibe. We kept the existing PlayStation and 65-inch monitor but added a video conferencing system so it can host hybrid meetings in a laid-back setting.

• New technology in the rooms

We also upgraded our existing spaces: the Stream room now features a modern Microsoft Teams Rooms system, and the Pixel room previously without AV tech, now includes an all-in-one monitor for easy video conferencing, webinars, and focus work.

• Better acoustics in every room

Our old rooms were not perfect acoustically, which sometimes made conversations difficult. After the renovation, each space gained additional acoustic elements like angled walls, acoustic lamps, and sound-absorbing curtains, significantly improving speech intelligibility.

• Two key areas

In the new office layout, we clearly separated the client-facing area from the team’s workspace. The front part of the office with the Townhall, Lux & Lumen rooms, and kitchenette, is dedicated to meetings and presentations. Meanwhile, the team zone has been better adapted to daily tasks, including a quiet zone for the AV Design team separated from the Townhall area.

• Integrated, zoned management system

A major improvement we introduced is a zoned audio and lighting control system in the work areas. Each department can now play its own music, adjust volume, and manage lighting levels enhancing comfort and creating a more pleasant atmosphere in the office.

The management system is integrated with the office alarm. When the front door opens, lights and music turn on automatically. When the alarm is set, everything shuts down.

• Reorganization of the service department area

In the new layout, we reconfigured the service department space to better support our engineers and AV testing. A dedicated TechLab was created with monitors, a stereo system, and ceiling speakers, so hardware tests can run smoothly without disturbing other teams.