A + V

Behind the scenes of comfort – how an AV partner supports your office and effective work

A well-designed office space draws you into your work instead of distracting you from it. An immersive work environment aims to increase employee engagement, productivity, creativity, and overall job satisfaction. It makes work feel more “present” and less disconnected from reality.

But achieving that quality is difficult without one key element: consciously implemented AV technology. To give employees a true sense of immersion in a hybrid work setting, you need fully integrated audiovisual systems.

Today, AV technology is no longer just a single screen or soundbar – it is a complete smart ecosystem where employees can feel comfortable and focused, using the tools they need to create their ideal working environment.

Elements that support immersion in the office:

• Space design: Ergonomic furniture, well-thought-out acoustics, access to natural light, greenery, and an aesthetic look.
• AV technologies: Interactive screens, sound systems, virtual and augmented reality (VR/AR) create more engaging and interactive workspaces.
• Lighting: Dynamic lighting that adjusts to the time of day and the type of task.
• Atmosphere: The general vibe of the space, is it friendly, inspiring, calm, energizing?
• Work culture: While not physical, a culture that supports engagement and a sense of belonging also contributes to immersion.

One example of this is a conference room equipped with a touch screen, high-quality video conferencing, and surround sound – making hybrid meetings more engaging.

What is AV comfort in the workplace?

Everything just works

When technology works the way it should, employees can focus on their tasks without stress or interruptions. Sure, issues can happen, but a quick response is the key. That is why we offer SLA (Service Level Agreement) support packages. These include things like backup equipment and guaranteed repair times, sometimes even within 24 hours. Think of it as your subscription for “a peace of mind”.

AV systems with remote management platforms are another layer of support. They let your IT department (or our service engineers) monitor devices, run updates, and check system status from one place. If external help is needed, remote diagnostics speed things up and get everything running again faster, which means smoother workdays for your team.

As we have shared in previous articles in Obiekty magazine, it is smart to include technical support in your AV budget from the start. Many stakeholders want to help design the perfect new office, but not everyone wants to take responsibility for making sure everything works after the opening and implementation. That is why we encourage a conversation between administratiomn, HR, and IT teams and your AV partner – to make sure the space works for both users and managers.

Low technology barrier

AV systems in the office must be easy and intuitive to use. Employees should not be distracted by tangled cables or complex steps just to start a meeting or share a screen. Standardized equipment across rooms and offices helps everyone stay focused and avoid stress. Comfort = Efficiency.

Sound that supports focus

We have long known that good acoustics and noise reduction are key to focus. A study by GN Audio (Jabra) found:

• 47% of people said noise keeps them from concentrating.
• 74% said loud environments leave them mentally tired.
• 63% said it makes them physically tired too.

Also, research by Professor Gloria Mark from the University of California shows that office workers get distracted every 11 minutes on average and it takes about 23 minutes to regain full focus.

That is why it is worth consulting an acoustic expert and AV integrator when designing spaces, to ensure your employees have what they need to work comfortably.

Video that support communication

Smooth, natural image quality is essential for effective meetings, especially hybrid ones. We know from communication studies that tone of voice and body language make up most of the message. That is why it is important to give employees the comfort of non-verbal communication through proper AV solutions.

When video and audio are perfectly synced, and visual content is clear, meetings are smoother and participants more engaged. This is not just comfort, it is the foundation of good communication.

Smart AV systems for meeting rooms and hybrid work

Modern offices need solutions that connect people easily and efficiently. Smart AV systems are designed to make collaboration seamless – whether you are in the office or working remotely.

Their key features include:

• System integration: AI-powered cameras, audio systems, touch screens, lighting everything works together as one system.
• Automation: The system adjusts settings (light, sound, speaker framing) automatically, no manual setup needed.
• Personalization: Users can fine-tune settings like lighting and sound to fit their preferences.
• Hybrid-ready: High-quality video and audio for remote meetings with minimal lag and smooth interaction.
• Content and space management: Scheduling, device monitoring, and energy control all from one platform.

Smart space management – comfort and control combined

A modern office is a smart space that responds to its users. By integrating AV systems with lighting, electricity, BMS, blinds, or safety systems, we create environments that adapt to your work with just one click. Auto light settings, touch panels, AI cameras – all these help employees feel comfortable while giving managers better control of energy use and operational costs.

Sound masking and smart audio

Office noise is one of the biggest barriers to focus. For companies facing this issue, we recommend sound masking and smart sound systems, which support the sense of privacy and concentration:

• They block background noise and mask conversations, making open spaces more comfortable.
• They allow for areas with different sound levels – supporting natural zoning for quiet and active spaces.
• Sound masking (white noise, nature sounds) reduces distracting noise and makes the office calmer and more focused.

These solutions not only improve acoustics, but also lower stress, boost productivity, and create a more human-centered workspace.

Choosing the right LED screens

Choosing the right screens affects how people see and absorb content in modern offices. That is why clients often ask for our help in making the right choice. To ensure clear images in all conditions, screens must match the room’s lighting and the viewer’s distance from the screen.

For LED screens, pixel pitch (the distance between pixels) matters – the smaller the pitch, the sharper the image, which is crucial when the screen is close.

Brightness (in nits) is also important, it determines readability in bright rooms. Anti-reflective coatings reduce glare and improve visibility. Wide viewing angles make sure everyone sees the screen clearly. All of these features directly impact work comfort and how effectively messages are delivered.

Viewing comfort and eye protection

The right screens support not just communication quality but also users’ health and wellbeing. An appropriate distance and brightness reduce eye strain, important for long workdays or online meetings.

Screens that are too close or have low resolution can cause visible pixels, leading to eye fatigue. High-contrast screens with wide viewing angles keep visuals clear for everyone. This makes work more effective and more comfortable.

Can you monitor team focus levels?

Modern AV systems can do more than support communication, with employee permission, they can also help track focus in the team.

• Cameras (e.g. in meeting rooms) can analyze facial expressions and eye movement to measure engagement.
• Microphones with voice tone analysis can detect signs of stress or low engagement.
• Touchscreens can track how people interact (speed and accuracy), helping spot cognitive fatigue.

With appropriate settings, this data can help managers understand when the team needs a break, a change of pace, or a better work setup.

Blue light matters too

During the day, blue light boosts focus, mood, and alertness. But in the evening, too much blue light can cause eye strain, headaches, dry eyes, and sleep disruption.

That is why it is important to match lighting to the time of day, using AV systems with smart lighting control, blue light filters, and screen management software. The key is to use this tech wisely and design spaces together with an AV partner who understands how lighting affects people.

Insights from real projects – why SLA is no longer a luxury

In the world of hybrid work, one thing matters: AV systems must work. When you show up for an important meeting, the last thing you want to hear is “it’s not working.” Poor sound, no video, or a glitchy system means lost time, frustration, and lower productivity. Especially in summer, when teams rotate and key people are away.

That is where SLA support comes in. It is not just fast service, it is also backup equipment, remote diagnostics, and support 7 days a week. Your team can focus on their tasks, not on tech issues. And you get peace of mind, even while on holiday. SLA is your subscription to stress-free operations.

What are HR, IT, and Workplace teams focused on today?

HR departments care about employees’ comfort and satisfaction. AV technology must truly support everyday work.

IT teams want reliable, secure systems that are easy to manage and do not add extra burden. Remote access and quick service are essential.

Marketing teams want a great-looking office that impresses visitors and tools for video content, webinars, and media production.

Workplace teams want modern, intuitive, and fully utilised systems. Standardized solutions and simple onboarding matter a lot.

Creating a platform for communication between these teams and your AV integrator helps build a smart ecosystem that supports every employee. By choosing the right AV partner and service plan, you ensure comfort, reliability, and protection from unexpected problems and costs.